Library Admin and Moderator User Manual
- Lysa Thorn
- Rattanak Ung
- kimchou
- Martin Jacobs
Login
First Time Login
After the user receives the account creation notification email and clicks on the link provided in the email, it will launch a page that will ask the user to set their password.
After successfully setting up your password, you will be redirected to the Dashboard.
Successive Login
After the initial password setup, successive login will load the regular login page.
Backend Pages
Dashboard
In the dashboard, the user will be able to see some quick statistical information of the site. It displays three information cards that show the current count of resources, newly submitted resources and newly submitted translations.
Clicking on the information card will load the resource list of the clicked resource type.
Resources
Clicking on the Resources menu on the navigation drawer will load the resources page that shows the list of submitted resources. Users can switch to a different resource type by clicking on the tabs above the data table.
Searching and filtering resources
Users can filter the list by entering a search text, selecting a matching language, and/or selecting matching categories in the Search and Filter sidebar. The list will automatically update as soon as the user enters or selects information from the sidebar.
NOTE: Admin users can download a spreadsheet of the filtered exercise by clicking on the Download Exercises button at the bottom of the Search and Filter sidebar. The spreadsheet will follow the structure used in doing bulk exercise importing in the OpenTeleRehab system. |
Review and approval of submitted resources
Admin and moderators can review and approve submitted resources by the public. On the list, items that are marked as Pending are resources submitted by the public that need to be reviewed by admins or moderators.
Clicking on the row will open the Edit/Review Resource page. The user can now check all information submitted by the user and can modify them before approving the submitted resource. Users can also reject the submitted resource.
When the resource is approved, it will be marked as Approved in the list and can now be seen in the frontend site.
NOTE: When a resource is approved, the system automatically creates translations of the resource using Google Translate. Also, a “Translated by Google” attribution is added in the resource details view on the front end. |
Review and approval of submitted resource translations
Admin and moderators can review and approve submitted resource translations by the public. On the list, items that are marked withare resources with submitted translations by the public that need to be reviewed by admins or moderators.
Clicking on the row will open the Edit/Review Resource page. In the Language dropdown, select the language that has submitted translations and marked with.
This will load the submitted translations in the Edit/Review Resource page.
The user can now check all the submitted translations by the user and can modify them before approving the submitted resource translations. Users can also reject the submitted resource translation.
NOTE: Rejected translations are removed from the system. When the automated translation is replaced by an approved submitted translation or edited by an admin or moderator, the “Translated by Google” attribution is removed in the resource details view in the front end. |
Adding/editing resources and translations
Approved resources and translations can be further modified and updated by an admin or moderator. Users just need to click on the row of the item that they want to edit to open the Edit/Review Resource page and users can change the information entered on the form.
NOTE: To edit the added images of approved resources, the user needs to first reject the entry and then edit the resource again. |
Categories
The page is only available for Admin users. Clicking on the Categories menu will display a page with a list of categories that can be used to label resources created on the site. Each type of resource has its own set of categories and can be accessed on their corresponding tabs on the Categories page.
Users can quickly search and filter the list of categories by entering a search text on the search bar located on the top of the listing.
Each category can be three levels deep with each level displayed separately in a column.
To create a category, users need to first click on the tab of the activity type for which the category will be created and then click on the ⊕ button on the top of the columns to display the New Category pop-up.
The pop-up will have the following information:
Showing language version - This displays the language of the created category. If this is a new category, it will always show English by default to create the category in the default language.
Category - The name of the category.
Category Value - Create the subcategories under this category by entering multiple values separated by a semicolon.
The button on the first column will create the level 1 category and the button on the second column will create a level 2 subcategory. Clicking on a category item on the first column will display its subcategories on the second column and clicking on a subcategory on this column will display its level 3 subcategories on the third column.
Users
The page is only available for Admin users. Clicking on the Users menu will display the list of users that can access the system. The Admin can create new users and manage existing users, they can also search and filter the list.
User creation
To create a user, go to the Users menu and click on the + New User button to open the create New User pop-up.
On the pop-up, select if you want to create an Admin or Moderator.
Fill in the required information and click on Create to create the user or Cancel to cancel the user creation and close the pop-up.
After the user is created, an email will be sent to the email address that was set on the form and will contain instructions to access the system and reset their password.
User profile
The user can edit their profile and personal settings by clicking on their names on the top-right corner and clicking on Update Profile.
This will open the user's Profile Information and the user can edit and update their information and language preference.
Clicking on the Reset Password link if you want to reset your password. An email with a reset password link will be sent to your email address. Click the link in the email to reset your password.
To save any updated information, click on the Save button or click on the Cancel button to cancel and go back to the previous page.
Languages and System Label Translations
The Admin users can add site languages and enter translations for the system labels. This allows the system to be displayed in the language that the users choose or set in their user preferences.
Site Languages
To add a language, click on the Translations menu and select the Languages tab and click on the + New Language button to open the create New Language pop-up.
On the pop-up, enter the following required information:
Name - Name of the language
Code - Two-letter ISO language code
RTL Layout - Right to Left language supported
System Labels
Each label displayed in the system is listed in the translation table. An Admin can enter translations for each available language in their respective columns. The default language of the system is English.
The user can display the labels used on each platform: Admin Portal and Public Portal by selecting from the Platform dropdown.
They can quickly search and filter the labels by entering a text on the search bar and/or filter search fields. Users can view the filter search fields by clicking on the Filter button.
They can hide the other languages column by clicking on the Columns button.
To enter label translations, click on the Edit link at the start of the row and fill in the appropriate translations in the text field below each language column. Click the Save link to save the translations and Cancel to cancel the changes.
Static Pages
The page is only available for Admin users. Clicking on the Static Pages menu will display the tabs of each static page of the Library. The user can edit the banner images and text content of the Home, About Us, Terms and Conditions and Acknowledgement pages by clicking on their respective tabs.
Home page
The user can customize the following sections of the Home page:
Show language version. Users can choose a different language in the dropdown to enter the translation of the page content. Users needs to first fill in the content for the default language, English, before adding other language translations,
Banner image. Users can select an image that will be used as the banner image of the page.
Page title. Users can enter the H1 title of the page. It will be displayed as an overlay on the banner image.
Introduction text. Users can enter an introductory paragraph(s) for the page. It will be displayed as an overlay on the banner image. Please make sure that the content does not overflow outside of the banner image.
Display quick stats. Users can check this box to display the quick statistical information cards for each resource type.
Display featured resources. Users can check this box to display the feature resources on the page. Users need to select a maximum of 8 resources from the dropdown that will be displayed in this section of the page.
Partners. Users can enter the logos of the site sponsors/partners in the rich text editor. We suggest that they use a table (with no borders) to control the layout of the logos.
About Us page
The user can customize the following sections of the About Us page:
Show language version. Users can choose a different language in the dropdown to enter the translation of the page content. Users needs to first fill in the content for the default language, English, before adding other language translations,
Banner image. Users can select an image that will be used as the banner image of the page.
Page title. Users can enter the H1 title of the page. It will be displayed as an overlay on the banner image.
Content. Users can enter the page content in the rich text editor, They can use the built in styles of the editor to customize how content will be displayed in the page. Users can also insert images and videos using the editor.
Partners. Users can enter the logos of the site sponsors/partners in the rich text editor. We suggest that they use a table (with no borders) to control the layout of the logos.
Terms and Conditions page
The Terms and Conditions document is created by an Admin user and contains the terms and conditions and privacy policy the users have to consent to for them to contribute resources and use the system.
Users can customize the banner image of the page by updating the Banner image section and can select an image that will be used as the banner image.
To create a new Terms and Conditions document, click the Terms and Conditions tab and click on the + New Terms & Conditions button to open the New Terms & Conditions pop-up
On the pop-up, enter the following required information:
Show language version. Users can choose a different language in the dropdown to enter the translation of the page content. Users needs to first fill in the content for the default language, English, before adding other language translations,
Page title. Users can enter the H1 title of the page. It will be displayed as an overlay on the banner image.
Version. Users can enter the version number of the document.
Content. Users can enter the terms and conditions and privacy content in the rich text editor. We recommend to split the terms and conditions and privacy policy content into separate sections (under separate H1 headers). They can use the built in styles of the editor to customize how content will be displayed in the page. Users can also insert images and videos using the editor.
Only one Terms and Conditions document can be published or active at a time. When the Admin user clicks on the publish button, the previously published Terms and Conditions document will have an expired status.
An unpublished Terms and Conditions document will have a draft status.
NOTE: Whenever a new Terms and Conditions document is published, users are required to renew their consent to the document when they login into the system. |
Acknowledgement page
The user can customize the following sections of the Acknowledgement page:
Show language version. Users can choose a different language in the dropdown to enter the translation of the page content. Users needs to first fill in the content for the default language, English, before adding other language translations,
Banner image. Users can select an image that will be used as the banner image of the page.
Page title. Users can enter the H1 title of the page. It will be displayed as an overlay on the banner image.
Introduction text. Users can enter an introductory paragraph(s) for the page. It will be displayed as an overlay on the banner image. Please make sure that the content does not overflow outside of the banner image.
Hide contributors. Users can select resource contributors, admins and moderators that prefer their names not to be shown in the Acknowledgment page.
Partners. Users can enter the logos of the site sponsors/partners in the rich text editor. We suggest that they use a table (with no borders) to control the layout of the logos.
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