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Update screenshots
Add instructions for new features added from UAT feedback
Modified instructions for fixes based in UAT feedback
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1.0.0
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Jeferson Sese
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Initial version
Introduction
Open Rehab is a person-centered software connecting rehabilitation professionals with patients to provide remote rehabilitation services. It aims to tackle the lack of rehabilitation professionals, especially at the district and commune level; bring rehabilitation services down to family and community levels by equipping the hospital-based professionals and families with a user-friendly communication tool for follow-up instruction and advice; to lower the costs for the patients, especially those not covered by medical insurance, by reducing transportation and living costs during hospital stay; prevent repetitive hospital stays for persons with long-term needs for rehabilitation, and provide support to children that require a rehabilitation setting at home.
The Open Rehab application is a combination of 3 modules that interact with each other to help therapists and patients with rehabilitation treatment. The system aims to have a digital environment for therapists and patients to interact based on an arranged treatment plan. The first module is a web application for Administrators that can manage the contents and users of the system. The second module is a web application for Therapists where they can manage their patients and manage their treatment plans. Lastly, the third module is a mobile application for Patients to help them follow the treatment plan given by their therapist and contact them for consultations.
This document lists down the features of the Therapist Portal and instructions on how to access and process them.
Key Features
Admin Portal
The Admin Portal is for organizational administrators who manage the therapists and provide the library content to support therapists to create treatment plans for patients. The portal enables administrators to manage all content related to other modules. It should allow bulk uploads of content to be used and be as flexible as possible to support the related apps. Access to the portal is further customized based on the user's role which can be any of the following: Global Admin, Country Admin, and Clinic Admin.
Therapist Portal
The Therapist Portal allows therapists to manage their patients and facilitate the creation of treatment plans for them. The portal allows a therapist to create their own exercises, education materials and questionnaires for their patient and also copy existing content available in the library. The therapists can also monitor the rehabilitation progress of patients and make direct contact via message, voice, and video call. The portal supports patient information management and appointment management.
Patient Mobile App
The Patient Mobile App is designed to assist patients to follow the treatment plan given by the therapist. It displays the scheduled activities for the day and the progress the patients have made. The activities are shown as easy to read cards that include exercises with pictures and instructions, questionnaires and feedback forms, and educational reading materials that the patient can access. It also supports chat and call features that allow the patients to be in contact with their therapists. Patients can also manage their appointments with their therapist.
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2.0.0
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Jeferson Sese
Chanthorn Ngeth
Lina Sun
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Getting the App
Patients can download the app in Google Playstore and Apple App Stores and follow the instructions for installation.
Ask your therapist to register you as a patient in the Therapist Portal using their account. Provide your the phone number that you want to use to register to for the mobile app.
Login
First Time Login
After installing the app, launch the app and enter the phone number you gave to your therapist. You can also select your preferred language for the app. Tap the Register to continue.
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Your phone should receive a 6-digit one-time PIN (OTP) via SMS to you your phone. Enter the code in the boxes and tap CONFIRM .
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NOTE: Some devices will read the SMS and automatically enter the code in the boxes. |
In case you failed to receive the OTP code, tap on the Resend Code link and wait for the new code.
There will be some cases that where your network provider might block the SMS that has your OTP code. If this happens, you can have the option to receive the OTP code via email.
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After successfully setting up your PIN, you will be redirected to the app’s Home screen.
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Successive Login
After the initial setup, successive login will load the regular login page.
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Home Screen
The Home screen allows you to quickly see if you have scheduled activities and appointments for the current day. It also allows you to access the different areas of the app.
Today’s Activities and Appointments
If you have activities scheduled for the day, you will see a progress chart that indicates the number of completed activities against the number to of total activities for the day.
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If you have appointments scheduled for the day, you will see an appointment calendar card at the bottom. The card indicates the time of your appointment and to which therapist you have an appointment with,.
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User Menu
On the top of the Home screen, there is a Settings icon which you can tap to access some user menu items to access you your user profile, terms and conditions page, privacy policy page, about the app page, and a FAQ page.
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You can edit some of your profile information by tapping the User Profile menu. This will open the profile informationscreen and you can edit and update your information by tapping on the Edit button on in the top-right corner. Tap the Save button after you are done editing your profile.
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NOTE: You cannot edit your phone number. Please ask your therapist If you need to change your registered phone number. |
Changing PIN Numbers
You can also change your app’s PIN number in on the user profile screen. Tap Change PIN link to open the change PIN screen.
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Then nominate your new 4-digit login PIN and confirm the change.
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NOTE: You can tap the other menu items to view the contents of the terms and conditions page, privacy policy page, about the app page and a FAQ page to get more information |
If you want to logout from the app, tap the LOGOUT button at the bottom of the User Menu panel.
Activities Screen
In the Activities sceenscreen, you can access the details of your on-going ongoing treatment plan. In On this screen, you can see the day-to-day activities assigned by your therapists and view their detailed instructions, completed tasks, give feedback, answer questionnaires, and access educational materials that help your treatment.
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On the top of the Activities screen, you can find a horizontal calendar strip that you can swipe in both directions and select different dates.
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Dates that have scheduled activities have a dot at the bottom and clicking on a date will display the activities on the screen. You can scroll horizontally through all the activities. Tapping the Today button on the top of the screen will quickly scroll you to the current date.
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Activity Details
There are four different activity cards that you can see in on the Activities screen: Exercise Cards, Education Material Cards, Questionnaire Cards, and Goal Cards. Tapping on the cards will display the card details and allow you to give feedback and complete the activity.
Exercise Cards
The exercise cards shows show the following information:
An animated image of the exercise action
The name of the exercise
Target sets and reps that the patient needs to complete
Exercise status
To Do
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✔ Completed
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You can tap on the cards to show their detailed information/instructions and a button that you can tap to complete the task.
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Some exercises will require you to give feedback on your pain level and/or the number of exercise sets and reps that you have completed.
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NOTE: Once an exercise is marked as completed and you submitted your feedback, you cannot edit it anymore. |
Education Material Cards
The education material cards shows show the following information:
A preview of the attached education material
The name of the education material
A download link to download the education material to your phone
Education material status
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To Do
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✔ Completed
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You can tap on the cards to show their detailed information/instructions and a button that you can tap to complete the task.
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Questionnaire Cards
The questionnaire cards shows show the following information:
A questionnaire card logo
The name of the questionnaire
The total number of questions in the questionnaire
Questionnaire status
To Do
✔ Completed
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You can tap on the cards to show their detailed information/instructions and answer the questionnaire. On the last question, you have the button to submit the questionnaire and mark the task complete.
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NOTE: You will lose all your answers if you close the questionnaire details screen without completing it and tapping the submit button at the end. |
Goal Cards
Goal cards are added depending on the frequency that you need to give feedback. If it is a daily goal, a card will be added on each day of the treatment plan that has an activity. If the goal is weekly a card will be added on the last day of the week of that has an activity. A week is every 7 days from the start date of your treatment plan.
The goal cards shows show the following information:
A goal/satisfaction card logo
The name of the goal
The frequency of the goal (Daily/Weekly)
Goal completion status
To Do
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✔ Completed
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✔ Complete
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You can tap on the cards to show their detailed information/instructions, give your feedback and mark the task complete. If feedback has already been submitted, you will also see a graph of all previous goal feedback on the card detail screen.
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NOTE: You can complete past activities but cannot complete activities scheduled in the future. |
Downloading Your Treatment Plan
You can download your treatment plan as a PDF file and have it printed in case you do not have a smartphone to install the mobile app. You can borrow a smartphone or mobile device that has the mobile app installed and login using your registered number. You will need to follow the instructions described in the First Time Login section above.
Once you are logged into the app, go to the Activities screen and tap on the Download button on at the top of the screen.
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You can now get the downloaded PDF file printed so you can have a hardcopy hard copy of your treatment plan.
NOTE: You can ask your therapist or staff of the clinic that you visit for treatment to download and print the treatment plan for you. |
Appointment Screen
The Appointments screen displays your scheduled appointments starting with the most upcoming appointment. The appointment card shows the date and time of the appointment and to with which therapist you have an appointment with. You can see more details about the appointment by tapping on the card.
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You need to accept the appointment to confirm the schedule with your therapist and you can do that by swiping the card to the right. If you are not available for a scheduled appointment, you can reject the appointment by viewing the appointment detail then there will two buttons to Accept or Reject the appointment
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You can also request an appointment with your therapist by tapping on the Request appointment button on at the top of the screen.
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On the request appointment form, select your therapist from the dropdown and select the date and time of your appointment. You can also add an optional note for the appointment.
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Therapists Screen
In On the Therapists screen, you can access the therapist contact list and chat message history. If you have only one therapist, tapping the therapist icon will automatically load the chat message history for that therapist.
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If you have multiple therapists, tapping the therapist icon will load the contact list and you can select the therapist you want to message. You can tap the therapist willtherapist’s name to load the chat message history for that therapist. Therapists that are currently online will have a green icon on the contact list.
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Starting a Chat Conversation
To start a chat conversation, open the chat history of the therapist you want to message and enter your message in the message box at the bottom of the message panel. Tap the send buttonto send the message.
You can also send photo and/or video attachments to your messages by clicking on the Attach file button and choose choosing the file you want to attach, The attachment can be seen in the message history panel and can be clicked to expand the view and also allow the option to download the attachment,
Accepting Calls from Therapists
Your therapist can start an audio or video call with you. When your therapist is calling you will see the call screen and you can accept the call by tapping on the blue accept call button.
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You can opt to mute your microphone, turn on/off your camera and end the call using the appropriate buttons on the screen.
Using the App Offline
You can still use the app even if you are not connected to the internet. Using the information from your last online session, you can still login to the app and check the activities of your treatment plan. You will have a message on the top of the screen that informs you that you are working offline.
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While offline, you can still complete your activities and enter your feedback and temporarily save it in on your phone. You can also send offline messages to your therapists. However, all of these activities will only sync up to the servers once you go back online.
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