Therapist Web App

1

Login Page

As a therapist, I want to login to the system, so that I can manage my patients and appointments.

Acceptance Criteria

• When I access the “Login page”, I will see the Login screen

• In the Login screen, I will be able to login by using Username and Password. The Login screen will have:

  • Username: Textbox

  • Password: Textbox

  • Login button

  • Forgot your password?: Hyperlink

• Clicking the login button

  • If I input the correct Username and Password then I will be sent to the Dashboard screen

  • If I input the invalid Username/Password:

    • If I do not input the Username or password, when I click the Login button a red text line message will be displayed: “Please fill in the Username/Password”.

    • If I input the wrong Username or password, when I click the Login button a red text line message will be displayed: “Incorrect Username or password. Please try again”.

• Clicking “Forgot your password?”

  • I will be sent to a Recovery page that I could type my email registered with the system and receive the password.

Must have

2

Password Recovery Page

As a therapist, I want to be able recover my password in case I forgot it.

Acceptance Criteria

• When I click the “Forgot your password?” link in the login page I see the password recovery page that has:

  • Email: Textbox

  • Recover Password button

  • Back to login page hyperlink

• Clicking Recovery button:

  • If the input email exists in the database then the password will be sent to the email.

  • Else a red text line message under the Login button will be displayed: “Your email does not exist.”.

• Clicking the "< Login" hyperlink sends me back to the login page

Must have

3

Dashboard

As a therapist, I want to view brief information about my patients and treatments

Acceptance Criteria

• When I click to Dashboard menu, I will go to the Dashboard screen

• Dashboard should display the following information charts (separation by age and gender)
  

  • Number of current ongoing treatments / total patient limit

  • Number of total treatments

  • Number of total patients

Must have

4

User Profile Page

As a therapist I want to view my profile so that I can manage my own information.

Acceptance Criteria

• When I click the user name in the menu, it displays the a drop-down that lists the following action

  • Update profile

  • Change password

  • Log out

• The page displays two tabs

  • Profile Information

  • Passwords

Must have

5

Update Profile

As a therapist I want to edit my profile so that I can update my own information.

Acceptance Criteria

• Clicking Update profile from the username action dropdown opens the profile page with Profile Information tab active

• Profile tab has

  • First Name and Last Name

    • Text field, required

    • Contain text only, max length 255 characters

  • Email

    • Text field, required

    • Contain text only, max length 255 characters

    • Follows email pattern: "text@text.text"

  • Country - default to the country of the admin that created the account

  • Location

    • Text field

    • Drop-down

      • Clinics

  • Date of birth

    • Date field

    • Format: dd/mm/yyyy

    • Show calculated age

  • Patient limit - required

    • Numeric (default 15)

  • Save button

    • Enable if something is changed

    • If all field values satisfy the validations, the data will be saved

      • Show system notification Save successfully.”

    • If there is a field that does not match the condition

      • System will show a red text line in the right of input field

        • First Name and Last Name: “No number allowed.”

        • Phone Number: “Only digit numbers are allowed.”

      • If there is a required field that is blank, show a red text line in the right of input field “Cannot leave blank.”

  • Cancel button

    • Reverts all information to the last saved data

Must have

6

Change Password

As a therapist I want to edit my password so that I can update my password and keep it secured

Acceptance Criteria

• Clicking Change password from the username action dropdown opens the profile page with Password tab active

• Password tab has

  • Old Password: text field, required

  • New Password: text field, required

  • Confirm New Password: text field, required

  • Save button

    • Enable if something is changed

    • If Old password is correct and New password and Confirm new password match each other

      • Then, the new password is updated to the database

      • Show system notification “Password changed successfully!”

    • If the password input in Old Password does not match with the current password, a red text line message will be displayed: “Old password is not valid.”

    • If the input New password and Confirm new password do not match each other, a red text line message will be displayed: “Confirm new password does not match.”

  • Cancel button

    • Reverts all information to the last saved data

Must have

7

Logout

As a therapist I want to logout from the system

Acceptance Criteria

• Clicking Log out from the username action dropdown

  • A modal popup will be shown “Are you sure you want to log out?”

    • Choose YES: I will be returned to the login page

    • Choose NO: I will stay at the current page

Must have

8

Patient Management

As a therapist, I want to be able see a list of my patients so that I manage them 

Acceptance Criteria

• When I click on the "My Patients" menu, I open the patients list page

• Static labels for

  • Total number of patients

  • On-going Patients/Limit

• New Patient button

  • When clicked, displays an patient creation modular pop-up form

• Search box

  • When users input the text (at least 1 character), the patients list will only return the records that matches one of their column values (except On-going status and Action column)

• Filter button

  • When users click on the Filters button, a filter bar will appear below the title row with search boxes, drop-down or date picker depends in the field type:

    • Search boxes (ID, First Name and Last Name, Age On-going Treatment Plan, notes):

      • Default: blank

      • When users input the text (at least 1 character), the patient list will only return the records that have the search input text contained in the value column

    • Dropdown (On-going Treatment Status)

      • Default: All

      • Filters patient list that matches selected status

      • Status:

        • Planned

        • On-going

        • Finished

    • Calendar picker (Next Appointment Date)

      • Default: blank

      • Next Appointment Date
        

        • Date format: dd/mm/yyyy

        • Filter patient list where the Next Appointment Date is on or before the selected date

    • Close icon: Closes/hide the Filters bar

• Columns button

  • Shows a check box list of columns that are displayed in the admin list

  • Default: All checked

    • If some columns are unchecked, All Columns check box is automatically unchecked

  • When an item is unchecked, column is not displayed in the admin list

  • Clicking on the close icon applies the checked columns to be displayed

• Patient list

  • Data table of patients

  • Summary count label (e.g. "Showing 1 to 5 of 10 items)

  • Pagination labels

    • Drop down to select number of items to show in a page

    • Previous icon: returns to the previous page

    • First icon: returns to the first page

    • Next icon: goes to the next page

    • Last icon: moves to the last page

• Clicking the patient name opens patient treatment details

• Action button

  • When click it will show the following actions

    • Edit Info - when clicked, opens the create patient modal pop-up pre-filled with current patient information

      • Can save/cancel updated information

    • Delete - When clicked, opens a delete modal confirmation form

Must have

9

Patient Creation/Editing

As a therapist, I want to create/edit patient and their info so that I can add them to my patient list

Acceptance Criteria

• Clicking the Add Patient button, opens Create Patient modular form

• The form has the following fields

  • Mobile Number - required

  • Country - Static label

  • Institution/Clinic - Static label

  • First Name - text box, required, 255 characters 

  • Last Name - text box, required, 255 characters

  • Gender - drop down required

  • Date of birth

    • Date field

    • Format: dd/mm/yyyy

    • Show calculated age

  • Notes - text box, 255 characters

  • Create/Save button

    • Saves the created/edited patient

    • System notification of successful/failed saving

      • Display red error message for failed field validation

    • Closes the dialog

  • Cancel button

    • Returns to the patient list without saving

    • Closes the dialog

Must have

10

Patient Treatment Information

As a therapist, I want to see the treatment information of a patient, so that I can view their treatment history and manage their treatment plan

Acceptance Criteria

• Clicking the patient name in the patient list opens this page

• Page has two main sections

  • Patient information - displays the following information

    • Patient's full name

    • ID

    • Mobile Number

    • Gender

    • DOB (with Age)

    • Country

    • Notes

      • If notes are long, show ellipsis link to show more

    • Action button

      • Edit Patient Information - opens the Create/Edit Patient modular form

      • Create Treatment Plan

      • Deactivate Account

      • Remove Account

    • Call button - opens Call/Chat page with call's to patient already starting

    • Messages button - opens Call/Chat page with chat interface with the client open

    • Appointment button - opens the Add Appointment pop-up dialog

  • Treatment history - list treatments of the patient

    • Clicking treatment name opens treatment details page 

    • Search box

      • When users input the text (at least 1 character), the treatment list will only return the records that matches one of their column values (except On-going status and Action column)

    • Filter button

      • When users click on the Filters button, a filter bar will appear below the title row with search boxes, drop-down or date picker depends in the field type:

        • Search boxes (Treatment Name):

          • Default: blank

          • When users input the text (at least 1 character), the patient list will only return the records that have the search input text contained in the value column

        • Dropdown (On-going Treatment Status)

          • Default: All

          • Filters patient list that matches selected status

          • Status:

            • Planned

            • On-going

            • Finished

        • Calendar picker (Start Date, End Date)

          • Default: blank

          • Start/End Date
            

            • Date format: dd/mm/yyyy

            • Filter patient list where the Start/End Date is on or before the selected date

        • Close icon: Closes/hide the Filters bar

    • Columns button

      • Shows a check box list of columns that are displayed in the admin list

      • Default: All checked

        • If some columns are unchecked, All Columns check box is automatically unchecked

      • When an item is unchecked, column is not displayed in the admin list

      • Clicking on the close icon applies the checked columns to be displayed

    • Treatment list
      

      • Summary count label (e.g. "Showing 1 to 5 of 10 items)

      • Pagination labels

        • Drop down to select number of items to show in a page

        • Previous icon: returns to the previous page

        • First icon: returns to the first page

        • Next icon: goes to the next page

        • Last icon: moves to the last page

    • Actions

      • Edit Treatment Information

      • View Treatment Details

Must have

11

Treatment Details Page

As a therapist, I want to be able to see a patient treatment details, so that I can manage it

Acceptance Criteria

• Use the same page layout of the patient treatment information page, but update the second section to show the treatment details with the following content

  • Back to Treatment History - hyperlink that loads the treatment history section

  • Treatment information

    • Treatment Name

    • On-going Status

    • Edit Treatment Information - hyperlink that opens a modal pop-up form to edit treatment information

    • Description

    • Start Date

    • End Date

    • Duration

  • Tabs bar - to get access to specific treatment details

    • Activities

    • Adherence

    • Questionnaires

    • Goals Tracking

Must have

12

Create/Edit Treatment information

As a therapist, I want to be able to create/edit a patient's treatment information so that I can add/update a treatment

Acceptance Criteria

• On the treatment details page, when user clicks the Edit Treatment Information link, it opens the modal pop-up for treatment information

• The pop-up has the following fields:

  • Treatment name - text box, required, 255 characters 

  • Description - text box, 255 characters 

  • Start date - date format: dd/mm/yyyy

  • Create/Save button

    • Saves the created/edited treatment information

    • System notification of successful/failed saving

      • Display red error message for failed field validation

    • Closes the dialog

  • Cancel button

    • Returns to the treatment history list without saving

    • Closes the dialog

Must have

13

Activities Tab

As a therapist, I want to to be able to list the exercises, education materials and questionnaires in a weekly plan so that I can list and plan the activities of the treatment

Acceptance Criteria

• When I click on the Activities tab I will see the list and planned activities for the treatment

• The activities tab will have the following:

  • A week # button

    • Clicking the button displays the 7-day activity plan

    • Can remove a week plan by clicking the 'x' corner button - opens a delete modal confirmation form

  • An button to add another week

  • A 7-day activity plan - 1 column per day

    • Week 1 Day 1 is the treatment start date and the rest are calculated

    • An button at the bottom of the day column to add activities (exercise, education material and questionnaire) - clicking opens the library pop-up to allow user to select the activity to add

    • A copy all icon to copy all activities in a different date - clicking opens a select day to copy to dialog to confirm the copying

Must have

14

Copy All Activities

15

Add activity pop-up

As a therapist, I want to be able to add activities in the day columns of the activity tab of the treatment details page so that I can plan the patient's activity for a day

Acceptance Criteria

• When the user clicks on the  button at the bottom of the day column, a pop-up form appears that will allow the user to select one or more activities to the day

• The form will have:

  • Tab Bar

    • Exercises - when clicked, displays the list of exercises from the library

    • Education Materials - when clicked, displays the list of education materials

    • Questionnaires - when clicked, displays the list of questionnaires

  • Search/Filter Side Bar

    • Filter applied as we type or select values

  • Selected Activities Side Bar

    • Lists all of the activities

    • Add to day button - confirms adding of listed activities to the day

Must have

16

Exercise Cards

As a therapist, I want to display the exercise information as cards, so that I can visually display the important information easily

Acceptance Criteria

• The card will show:

  • media slideshow - manual switching of media

  • title of exercise (hyperlink)

    • display max 2 lines

    • if longer than 2 lines show ellipsis

    • hover displays full title

  • categories of the exercise

    • display max 2 lines

    • if more than 2 lines show ellipsis

    • hover displays all categories

  • Only in activities tab

    • remove icon

    • copy icon

    • # of sets and # of reps

  • Only in library

    • Favorite icon

    • Check-box - to select/add exercise to preset treatment

    • Override icon

• Clicking on the title will open the Exercise Creation/Editing page

• Clicking on the card will open card as pop-up to view details

Must have

17

Education Material Card

As a therapist, I want to display the education material information as cards, so that I can visually display the important information easily

Acceptance Criteria

• The card will show:

  • default icon for educational material

  • title of educational material (hyperlink)

    • display max 2 lines

    • if longer than 2 lines show ellipsis

    • hover displays full title

  • File type

  • categories of the educational material

    • display max 2 lines

    • if more than 2 lines show ellipsis

    • hover displays all categories

  • remove icon

  • copy icon

  • Download icon

• Clicking on the title will open the Education Material Creation/Editing page

• Clicking on the card will open card as pop-up to view details

Must have

18

Questionnaire Card

As a therapist, I want to display the questionnaire information as cards, so that I can visually display the important information easily

Acceptance Criteria

• The card will show:

  • default icon for questionnaire

  • title of questionnaire (hyperlink)

    • display max 2 lines

    • if longer than 2 lines show ellipsis

    • hover displays full title

  • number of questions

  • categories of the educational material

    • display max 2 lines

    • if more than 2 lines show ellipsis

    • hover displays all categories

  • remove icon

  • copy icon

• Clicking on the title will open the Education Material Creation/Editing page

• Clicking on the card will open the Questionnaire pop-up to view details

Must have

19

Adherence Tab

As a therapist, I want to be able to see the patient's percent completion of daily activities and their pain levels so that I can track the progress and effectiveness of the treatment plan

Acceptance Criteria

• When I click on the Adherence tab I will see the adherence section page

• The section shows the following:

  • Date Range - date range picker, selects the days to be displayed in the chart

  • Bar and line chart - displays dates selected and the % completion of activities each day and the pain level recorded by patient per day

    • Bar - % completion

    • Line - Pain levels

  • Exercise List - collapsible text box

    • One for each day in the selected range

    • Title - Day and date

    • Expanded content - Exercises for that day with list of details (Assigned, Completed, Pain Level)

Must have

20

Questionnaires Tab

As a therapist, I want to be able to see the list of questionnaires that the patient has respond to

Acceptance Criteria

• When I click on the Questionnaire tab I will see the questionnaire section page

• The section shows the following:

  • Questionnaire List - data table

    • Date Submitted

    • Title

    • Categories

    • Language

  • When row is clicked it opens the questionnaire pop-up to show the answers

  • Summary count label (e.g. "Showing 1 to 5 of 10 items)

  • Pagination labels

    • Drop down to select number of items to show in a page

    • Previous icon: returns to the previous page

    • First icon: returns to the first page

    • Next icon: goes to the next page

    • Last icon: moves to the last page

Must have

21

Questionnaire Pop-up

As a therapist, I want to be able to see the patient's answers to the questionnaires so that I can get their feedback

Acceptance Criteria

• When user clicks the row of one of the questionnaires in the list, it opens a pop-up dialog that shows all the questions and answers of that questionnaire

• The pop-up has the following:

  • Title - title of questionnaire

  • Description

  • Number of questions

  • Question and Answer - collapsible text box

    • One for question in the selected range

    • Title - Question Number

    • Expanded content - Question and answers (including images if any)

  • Close button

    • Returns to the questionnaire list

    • Closes the dialog

Must have

22

Goals Tracking Tab

As a therapist, I want to be able to see the list of goals that I have set for the patient patient so that I can quickly track their progress

Acceptance Criteria

• When I click on the Goals Tracking tab I will see the Goals Tracking section page

• The section shows the following:

  • Goals List - satisfaction line chart

  • Each chart has 

    • Goal # and title

    • Line chart of patient's weekly satisfaction of the treatment

Must have

23

Library Management

As a therapist I want to be able to access activities from the global library so that I can create treatment plans and treatment presets and assign them to patients

Acceptance Criteria

• When I click on the Library menu, I will have see the Library page that shows:

  • Action button to create Exercise, Education Content, Questionnaire and Treatment Plan

  • Tab Bar

    • Exercises

      • When clicked, displays the list of exercises

        • Items can be marked as favorite

        • If Item is overridden display overridden icon

    • Education Materials

      • When clicked, displays the list of education materials

        • Items can be marked as favorite

        • If Item is overridden display overridden icon

    • Questionnaires

      • When clicked, displays the list of questionnaires

        • Items can be marked as favorite

        • If Item is overridden display overridden icon

    • Preset Treatments

      • When clicked, displays a list of the therapists saved treatment preset

  • Search/Filter Side Bar

    • Filter applied as we type or select values

    • Additional filters:

      • Show favorites only

      • Show my contents only

      • Show selected contents only

Must have

24

Content Creation - Exercise

As a therapist, I like to be able to create exercise contents so that I can add my own content in the library

Acceptance Criteria

• Same UX/UI for creating content in the Back-end Admin app

• Created content is only available to the therapist (creator)

  • Has the  icon to mark that this is therapist created/customized

Must have

25

Content Creation - Education Material

As a therapist, I like to be able to create education material contents so that I can add my own content in the library

Acceptance Criteria

• Same UX/UI for creating content in the Back-end Admin app

• Created content is only available to the therapist (creator)

  • Has the  icon to mark that this is therapist created/customized

26

Content Creation - Questionnaire

As a therapist, I like to be able to create questionnaire contents so that I can add my own content in the library

Acceptance Criteria

• Same UX/UI for creating content in the Back-end Admin app

• Created content is only available to the therapist (creator)

  • Has the  icon to mark that this is therapist created/customized

27

Treatment Plan/Preset Treatment Creation

As a therapist, I like to be able to select content so that I can create a treatment plan and/or preset treatment and assign them to my patient

Acceptance Criteria

• When user clicks the Action > New Treatment Plan in the Library page, it opens the Treatment planning page

• Treatment planning page has two section

  • Treatment Information section which has

    • Name - name of treatment, required, 255 chars

    • Description - description of treatment, 255 chars

    • Patient Name - drop down, patient name to assign the treatment plan

    • Start Date

    • Treatment Goal - can add up to maximum of 4 goals

      • Progress input - which day of every number of weeks. required

        • day drop down -  (1-7)

        • week drop down - based of number of weeks of the treatment plan

      • Goal - description of goal, text box, required, 255 characters

  • Activities section - the same UX/UI of the activities page above

Must have

28

Appointment Management

As a therapist, I want to be able to see the list of my patient appointments so that I can manage them

Acceptance Criteria

• When I click on the Appointments menu, it opens the Appointments page

• The page will show a monthly calendar

  • User can change the displayed month

  • Today is marked with a dark circle on the date

  • Each date square will display the number of appointments on that day

  • Hovering on the date square will show the "Add Appointment" link

  • Date square can be selected

    • If selected the appointment list will only display appointments for that day

• A side bar that lists the appointments for that displayed month and requested appointments

  • Appointment list - the appointments for the same day are grouped to display

    • Date - dd/mm/yyyy

    • Appointment time

    • Name of patient

    • Cancel Appointment link

  • Request for Appointment list - the requested appointments for the same day are grouped to display

    • Date when request was raised

    • Name of the patient 

    • An Add Appointment link

    • Delete Request link

Must have

29

Create/Edit Appointment

As a therapist, I want to be able to create/edit patient appointments so that I can schedule online counseling with them

Acceptance Criteria

• When I click on the "Add Appointment" link in the calendar date, it opens the Create Appointment pop–up dialog

• The pop-up dialog has the following fields:

  • Patient Name - required, drop-down of therapist's patients

  • Date - required, calendar picker, default to the date where the link was clicked

  • From - required, time picker

  • To - required, time picker

  • Create/Add button

    • Add/saves the created/edited appointment

    • System notification of successful/failed saving

      • Display red error message for failed field validation

    • Closes the dialog

  • Cancel button

    • Returns to the appointment list without saving

    • Closes the dialog

Must have

30

Appointment Cancel

Must have

31

Appointment Subject

Nice to have

32

Chat/Call Management

As a therapist, I have a chat/call page so that I can manage the chats and calls to my patients

Acceptance Criteria

• When I click on the Chat/Call menu, it opens the Chat/Call page

• The Chat/Call page will have the following:

  • Search bar - when user types in the search bar, the contact list is filtered with matching results

  • Contact list - list of all of the therapist's patients

    • Online icon for patients that are online

    • Number of unread messages icon

    • Missed call icon

  • Total of unread messages

  • Patient chat/message history panel

Must have

33

Patient Chat/Messaging

As a therapist, I want to send messages to my patients and see our chat/message history

Acceptance Criteria

• When I click on a patent name in the contact list, it opens the chat/message history in the message panel on the right

• The message panel has the following:

  • chat/message history area - displays the past messages with time stamp

  • a voice call icon - when click opens a voice call with the patient

  • a video call icon - when click opens a video call with the patient

  • text box and send message button - for entering and sending messages

  • add attachment button - attaching photo/video files (max 25MB)

Must have

34

Displaying and Downloading Attachment

As a therapist, I want to display the message attachments so that I can view/play images/video and download them

Must have

35

Voice Messaging

As a therapist, I want to send voice messages to my patients so they can just listen to my messages

Nice to have

36

Patient Voice/Video Calls

As a therapist, I want to be able to do voice/video calls with my patients so that I can talk to them

Acceptance Criteria

• When I click on the either the voice or video call button in the chat/messaging history panel, it opens the call panel

• The call panel has the following:

  • Menu icon - show/hides the contact list

  • Video icon -  clicking on this icon turns on/off my video

  • Volume icon - clicking on this icon will mute/unmute my audio

  • Hang up icon - clicking on this icon ends the call

  • Message icon - clicking on this icon to opens the chat/message panel

    • If I have unread messages from the patient, then a red dot is shown on this icon

  • Patient's video/avatar - if voice call it shows avatar, else it shows clients video

  • Therapist's video/avatar - if voice call it shows avatar, else it shows my video

    • Can be moved/dragged to different position/area in the call panel

Must have

37

Chat while Calling

• Message icon - clicking on this icon to opens the chat/message panel

  • If I have unread messages from the patient, then a red dot is shown on this icon

Must have